Executive assistant

Ref Number B16-01387 Professional Expertise Administration and Business Support Department School of Education (B16) Location London Working Pattern Full time Salary £40,524 - £48,763 Contract Type Permanent Working Type Hybrid (20% - 80% on site) Available For Secondment No Closing Date 14-Nov-2023 About us IOE is UCL Faculty of Education and Society. Founded in 1902, IOE has been shaping policy and helping government, organisations and individuals navigate a changing society for the last 120 years. We embrace collaboration and excellence to create a future that is inclusive and just, and have been ranked number one for education every year since 2014 in the QS World University Rankings by Subject. Led by the Director and Dean, the IOE Directorate is the central administrative office for the IOE and acts as the point of contact for senior central UCL officers, other faculties of UCL and external organisations. It is responsible for setting, managing and monitoring the overall strategic direction and operational plans for the IOE. The Directorate comprises the following staff: Director Dean, Pro-Director Education, Pro-Director Research and Development, Pro-Director Academic Development, Director of Operations, Head of Finance, Director of Strategy, Policy and Public Affairs. The Directorate works closely with the six Heads of Department, and the leads for professional services departments within the IOE, including research services, business and enterprise, and marketing and communications. About the role You will be primarily responsible for providing executive administrative support to members of the Directorate’s Executive team. You will be required to support these senior staff with the organisation of their time, workload and agendas. Reporting into the Executive Officer, the role holder will also manage duties such as committee servicing, compliance and governance duties. These posts make up part of the wider IOE professional services team and will therefore provide a range of support on relevant faculty projects and administration as and when required. Please note the position is hybrid 40% on-campus / Remote 60%. About you You will have experience of financial administration and monitoring budgetary expenditure and excellent IT skills, including e-mail, word processing, the use of spreadsheets. Experience of working in the Higher Education sector is desirable. Your application form should address all the person specification points and should clearly demonstrate how your skills and experience meet each of the criteria. It is important that the criteria are clearly numbered and that you provide a response to each one. What we offer As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below: • 41 Days holiday: 27 days annual leave 8 bank holiday and 6 closure days (pro rata for part time staff) • Additional 5 days’ annual leave purchase scheme (pro rata for part time staff) • Defined benefit career average revalued earnings pension scheme (CARE) • Cycle to work scheme and season ticket loan • Immigration loan • Relocation scheme for certain posts • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay • Employee assistance programme: Staff Support Service • Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more. Our commitment to Equality, Diversity and Inclusion As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our faculty holds an Athena SWAN Bronze award, in recognition of our commitment to advancing gender equality.